Glass Reunion Corvette Club

Cruz/Event Leader Suggested Instructions

Contact the Cruz Director with your plan for inclusion on the schedule.

Determine the rout, the meeting location, departure time and any points of interest or rest stops along the route, including gas stops as necessary, coffee stop, ice cream stop, lunch plans, and motel arrangements if overnight, etc. Remember a group, depending on size, will take longer at stops than a single so plan accordingly.  Meals for a large group can be challenging, it’s a good idea to call ahead with a head count as early as you can.

You can spice things up a bit by playing a game of some kind during your cruise. You could have a poker run, a dice run or some other form of competition/entertainment. If you choose to do something like this, I would suggest charging a fee to participate with a portion of the pot to the winner and the rest going to the GRCC charity fund.   

Try to have everything planned out plenty in advance, and turn your plan (a short promo of your cruise/event) into the Cruz Director who will forward to the Web and Facebook Masters for posting prior to the drive/event. At the very least the departure time and meeting place need to be turned in for posting as soon as possible. 

Plan on introducing your cruise to the members at at least one club meeting pryor to your event. Hopefully the Cruz Director will remind you to do so at the meeting.

The Cruz Director will send out a group email several days before the cruz but you might want to send out an email and/or make phone calls to members as well to personally invite people to attend. A personal touch goes a long way with people, especially newer members to make them feel welcome and important. The member list is found on the web page in the member’s only section.

Prior to departure fill out the attendance sheet (you can print it from this section) with the date, destination, and Pilot & Copilot names and whether they are members or guests. This is to be turned in to the Cruz Director as soon as possible after the drive for tabulation. Remember to include the miles traveled.

Hold a drivers meeting before leaving the arranged meeting location to inform attendees of the rout and planned stops. Detail is good in case someone gets separated from the group, even to include a map if you feel the need. It’s a good idea to give out your cell number so people can contact you along the way in case the need arises.

Please take a few pictures before & during the cruz for the Web Page and Facebook.

After the cruz/event please write a post cruz/event report to be posted with the pictures. This report should include the number of attendees, number of cars, the destination, the route you took, what you did along the way, any entertaining happenings etc. Please keep it short, interesting, upbeat, positive and humorous if you can, as this is intended to not only inform members who didn’t attend what they missed but also to give possible new members and others who might visit our site a good impression of our club. This report should be turned in to the Cruz Director for review and possible editing prior to posting.

Thank you for your cooperation and for volunteering to lead a drive/event! Have a great time!